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The attendance kiosk is a dedicated check-in screen you open on any device — a tablet, laptop, or shared computer — at your event location. Members walk up, search their name, and tap Check In. No login required on their end. Each event gets its own PIN. The kiosk only works for the event it was unlocked with, so there’s no risk of attendance getting mixed between events.

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What you’ll need

  • A device with a web browser (tablet or laptop recommended)
  • The event already created in Huntlytic
  • About 2 minutes

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Step 1 — Create the event

If you haven’t already, create the event in Huntlytic.
  1. In the left sidebar, click Events under Management
  2. Click New Event in the top right
  3. Fill in the event name, type, date, and any other details
  4. Click Save
You can also set up the kiosk on an existing event — just open it from the Events list and continue to Step 2.

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Step 2 — Generate the kiosk PIN

Each event has a unique 6-digit PIN that unlocks the kiosk for that event only.
  1. Find the event in the Events list and click the tablet icon in the actions column
  2. If a PIN has already been generated, it will be shown along with your Kiosk URL. If not, click Generate PIN to create one
  3. Copy the Kiosk URL shown in the dialog — you’ll open it on the kiosk device in the next step
  4. Write the PIN down or keep it handy — you’ll enter it after opening the URL
Keep the PIN private. Anyone who has it can open the check-in screen for that event. Don’t post it publicly.
The PIN stays active until you manually deactivate it or generate a new one. You can regenerate a PIN at any time from the same menu if needed.

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Step 3 — Open the kiosk on your device

On the device that will sit at the sign-in table:
  1. Open a web browser
  2. Enter the Kiosk URL from Step 2 in the address bar — paste it if you’re on the same device, or type it if you’re setting up a separate tablet or computer
  3. The browser will show the Event Kiosk PIN entry screen
Bookmark this URL on the kiosk device so you don’t have to enter it every time. The URL never changes between events — only the PIN does. Your kiosk URL will look something like https://vsc.huntlytic.com/kiosk.

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Step 4 — Enter the PIN

  1. Type the 6-digit PIN from Step 2 into the PIN field
  2. Tap or click Enter
If the PIN is correct, the screen will switch to the member search screen, showing the event name at the top. The kiosk is now live.

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Step 5 — Members check in

Members walk up to the device and:
  1. Type their first name, last name, or member ID in the search box
  2. Find themselves in the results
  3. Tap Check In
The screen briefly shows a green confirmation with their name, then automatically returns to the search screen after a few seconds — ready for the next person. If a member has already been checked in, their row in the search results shows a green Checked In chip instead of the Check In button. If someone taps Check In for a member who was already recorded, the screen shows Already Checked In on a grey background instead of the green confirmation.

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After the event

When the event is over, you have two options:
  • Do nothing — the PIN simply sits unused. Attendance data is already saved.
  • Clear the PIN — click the kiosk icon on the event again and click Clear PIN. This prevents anyone from accidentally opening the kiosk for that event later.
Attendance records are visible in the event detail view and count toward each member’s annual attendance totals automatically.

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Troubleshooting

Double-check that you’re entering the PIN for the correct event — each event has its own PIN. If it was recently regenerated, make sure you have the latest one. You can view and regenerate it from the Events list at any time.
The kiosk session is stored in the browser tab. If the tab was closed, refreshed, or the browser restarted, you’ll need to enter the PIN again. This is intentional — it prevents the kiosk from staying unlocked if the device is left unattended.
You’re not using the correct kiosk URL. Go back to the Events list, click the kiosk icon on your event, and copy the full Kiosk URL shown in the dialog — don’t type the URL manually.