> ## Documentation Index
> Fetch the complete documentation index at: https://docs.huntlytic.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Attendance Kiosk Setup

> Set up a self-serve check-in kiosk so members can sign themselves in at any event.

The attendance kiosk is a dedicated check-in screen you open on any device — a tablet, laptop, or shared computer — at your event location. Members walk up, search their name, and tap **Check In**. No login required on their end.

Each event gets its own PIN. The kiosk only works for the event it was unlocked with, so there's no risk of attendance getting mixed between events.

## What you'll need

* A device with a web browser (tablet or laptop recommended)
* The event already created in Huntlytic
* About 2 minutes

***

## Step 1 — Create the event

If you haven't already, create the event in Huntlytic.

1. In the left sidebar, click **Events** under Management
2. Click **New Event** in the top right
3. Fill in the event name, type, date, and any other details
4. Click **Save**

<Tip>
  You can also set up the kiosk on an existing event — just open it from the Events list and continue to Step 2.
</Tip>

***

## Step 2 — Generate the kiosk PIN

Each event has a unique 6-digit PIN that unlocks the kiosk for that event only.

1. Find the event in the **Events** list and click the **tablet icon** in the actions column
2. If a PIN has already been generated, it will be shown along with your **Kiosk URL**. If not, click **Generate PIN** to create one
3. **Copy the Kiosk URL** shown in the dialog — you'll open it on the kiosk device in the next step
4. Write the PIN down or keep it handy — you'll enter it after opening the URL

<Warning>
  Keep the PIN private. Anyone who has it can open the check-in screen for that event. Don't post it publicly.
</Warning>

The PIN stays active until you manually deactivate it or generate a new one. You can regenerate a PIN at any time from the same menu if needed.

***

## Step 3 — Open the kiosk on your device

On the device that will sit at the sign-in table:

1. Open a web browser
2. Enter the **Kiosk URL** from Step 2 in the address bar — paste it if you're on the same device, or type it if you're setting up a separate tablet or computer
3. The browser will show the **Event Kiosk** PIN entry screen

<Tip>
  Bookmark this URL on the kiosk device so you don't have to enter it every time. The URL never changes between events — only the PIN does. Your kiosk URL will look something like `https://vsc.huntlytic.com/kiosk`.
</Tip>

***

## Step 4 — Enter the PIN

1. Type the 6-digit PIN from Step 2 into the PIN field
2. Tap or click **Enter**

If the PIN is correct, the screen will switch to the **member search screen**, showing the event name at the top. The kiosk is now live.

***

## Step 5 — Members check in

Members walk up to the device and:

1. Type their first name, last name, or member ID in the search box
2. Find themselves in the results
3. Tap **Check In**

The screen briefly shows a **green confirmation** with their name, then automatically returns to the search screen after a few seconds — ready for the next person.

If a member has already been checked in, their row in the search results shows a green **Checked In** chip instead of the Check In button.

If someone taps Check In for a member who was already recorded, the screen shows **Already Checked In** on a grey background instead of the green confirmation.

***

## After the event

When the event is over, you have two options:

* **Do nothing** — the PIN simply sits unused. Attendance data is already saved.
* **Clear the PIN** — click the kiosk icon on the event again and click **Clear PIN**. This prevents anyone from accidentally opening the kiosk for that event later.

Attendance records are visible in the event detail view and count toward each member's annual attendance totals automatically.

***

## Troubleshooting

<AccordionGroup>
  <Accordion title="The PIN isn't working">
    Double-check that you're entering the PIN for the correct event — each event has its own PIN. If it was recently regenerated, make sure you have the latest one. You can view and regenerate it from the Events list at any time.
  </Accordion>

  <Accordion title="The kiosk went back to the PIN screen">
    The kiosk session is stored in the browser tab. If the tab was closed, refreshed, or the browser restarted, you'll need to enter the PIN again. This is intentional — it prevents the kiosk from staying unlocked if the device is left unattended.
  </Accordion>

  <Accordion title="A member can't find themselves in search">
    Make sure the member has been added to Huntlytic under **Management → Members**. If they were recently added, try searching by member ID instead of name. Members who haven't been added to the system won't appear in kiosk search.
  </Accordion>

  <Accordion title="The kiosk URL shows 'No organization specified'">
    You're not using the correct kiosk URL. Go back to the **Events** list, click the kiosk icon on your event, and copy the full Kiosk URL shown in the dialog — don't type the URL manually.
  </Accordion>
</AccordionGroup>